Most of the time, an Office or Facility Managers job is to reduce costs. And while that is obviously vital for any organisation, there comes a time when there's only so much you can cut.
Instead of focusing on cutting costs; however, why don't we focus on improving employee productivity which can have a more significant impact on the bottom line.
To help you out, we've listed 7 of the most typical office conditions that are reducing your employee productivity.
1. Lack of Space
Does your team lack space? Or do they have access to quiet spaces where they can concentrate on deep work, as well as common areas designed for collaboration? It's about finding the right mix for your team between comfortable and productive spaces.
2. Old Technology
Workplace technology is one of the most critical elements that make up the employee experience, as a technology that's slow, outdated, or ineffective is frustrating to use.
Simple changes in technology, like faster Wi-Fi or touchscreen tablets, are in increasing demand, enabling a more agile workplace. Better technology tends to improve productivity in the workplace while increasing communication and engagement across the organisation.
A survey of 12,000 employees found that 58 per cent of employees at companies considered to be lacking in new technology had negative feelings toward their employer.
Over time, that frustration will wear down employee satisfaction and decrease employee productivity. Just imagine the effect over a whole year if you gave each person an extra 20 minutes back each day with modern technology.
3. Lack of Natural Lighting
Access to natural light is one of the most sought-after aspects of office design. And poor lighting contributes to eye strain, fatigue and reduced productivity.
A recent survey found 70 per cent of employees said having access to natural light makes them more productive. More than 33 per cent said they felt they had inadequate access to natural light.
Letting sufficient natural light will undoubtedly increase energy levels and alertness in the office. When inviting the light into your office, position the computer monitors out of the direct sun and remember to use blinds to manage the sunlight.
4. Ineffective Processes
Its all well and good having great space, with natural light and modern technology, but this could all be ineffective if processes are not continually improving.
Too often people will accept poor processes and systems based solely on the assertion that "this is how it's always been done". However, in this fast-moving world, times change along with people, customers, suppliers and employees.
You'd be surprised at how much time can be saved with just a few simple tweaks and the automation of specific procedures. Ensure your systems are always in a state of improvement by building this into the company culture and encourage open dialogue and suggests by your team.
5. Leadership's lack of understanding of different generations
The workplace is becoming multigenerational. Baby Boomers, Generation X, and Millennials are working alongside each other as employee longevity is increasing with decreasing birth rates, longer life expectancy and better working conditions.
Each generation has their backgrounds, principals, cultures, expectations and work styles which presents a challenge to the modern-day leader.
Regularly speaking and listening to your team is an age-old leadership quality that applies to all generations. In addition, the following strategies should be considered to break the generational barriers in the workplace:
Create a culture of knowledge sharing. Encourage the more experienced generations as mentors for the younger generation younger generations can teach new innovative solutions and ways of working.
Use multiple communication channels. To effectively communicate with all generations, it's recommended that communications include different formats such as formal and informal meetings, face to face communication and use of digital media.
Be flexible. Create a workplace that is open and flexible to different ways of working and work attitudes.
Blog Post: 3 Barriers of Leading your Multigenerational Team
6. Poor Hygiene
It's difficult to concentrate when you're working in a dirty office. Issues like uncollected bins, dirty cups or dusty desks create poor working conditions that can become big distractions.
They keep your team from engaging in the type of deep work that produces the best results. Over time, this will negatively impact the employee experience in your office.
The good news is that it's easy to tell if to change your office cleaning company. All you need to do is have a quick walk around the office!
Blog Post: 5 Signs You Need a Better Office Cleaning Service
7. Bad Company Culture
Your company culture is one of the most important influences of employee engagement and productivity. Negative company culture is contagious. It lowers employee engagement and will kill good productivity.
Many of today's modern-day workers will demand a good company culture and choose to move on to a new job if the culture doesn't meet their expectations.